Membership
Meeting Minutes
Madam President Kathy Paavola
called the meeting to order. Roll call was taken. Virginia Swanson and Mike
Murphy were absent. Tara and Diana were a little late.
announcements
Sympathy goes out to Mike Murphy
and his family. His father-in-law passed away. A plant was sent to the house.
Dick Barrett was ill during the holidays. He is now home and doing much better.
Flowers were sent to him as well.
We passed our health inspection
for the kitchen and will be getting our food license renewed. There are a few
minor things that need to be done: a light on the refrigerator needs to be
changed, the wooden cutting boards need to be removed, and the sink needs to be
fixed. The new faucet isn't working yet. The water was tested and it's fine.
Kathy spent time cleaning the
office. Some of the Christmas decorations were taken down and George is looking
into getting some plastic bins for more convenient storage.
Jeff suggested that Ardie Anderson (Fire Department Chief) talk about the fire
station at the beginning of the meeting.
Ardie introduced himself and talked about the new station.
Having a fire station down the road should reduce your insurance rates. There
will be one truck with medical equipment. There is currently only one volunteer
that lives on the beach, and two volunteers that live by EJ's. Ardie just
interviewed another candidate on Saturday, but they are always looking to get
more volunteers, especially for the daytime. The station will be opening soon;
they're just waiting for the well.
secretary's report
Bert Hokkanen read the minutes.
There were several corrections: The old copier is going to Dick and Marge, and
Marge's old one is going to
treasurer's report-marlene collen
Copies of the report were
available. As of
Jeff said we should be applying
money from donations and outside sources towards the loan and then we can take
money out of the
Marge Barrett made a motion to
accept the Treasurer's report. Tara Nelson seconded the motion. Motion passed.
gambling report -
marge barrett
Net receipts were $9,713.00.
There was a cash shortage of $72. Net profit was $3,854.51.
All the papers from the
treasurer's report go to the MN Dept. of Revenue, who Marge reports to. Lawful
gambling expenses for the past two years have been negative. We finally have a
positive number this month of $522.72. Tom Heinz from the MN Dept. of Revenue
faxed her the figures that they have. He said we're
doing terrific and that our license will be renewed. Tickets are going great.
Marge thanked everyone for having faith in her and introduced Jim Detner, the auditor, who came to the meeting to explain the
45/55 and to answer any questions.
The community welcomed Jim Detner. He explained the 45/55 worksheet. The state allows
55% of net receipts for allowable expenses (payroll, supplies, etc.). Line 36
shows the allowable expenses. The other 45% has to go for lawful purposes. If
you go over the 55% for allowable expenses, it accumulates. If the number is
negative, the organization has to reimburse the account to continue to run
pull-tabs. You don't have to panic if the number is negative one month, because
you can make it up in better months. Through December, we finally have a
positive balance. Hopefully from now on, we won't go over the 55%. There is
only a slight difference between the state's numbers and our numbers. Lynn and
Bonnie had several questions, but they weren't audible. Jim answered them. He
also said that anyone could get his number from Marge and call him with any
questions. The community thanked Jim.
The check register balance for
the end of December was $19,480.42.
Mike made a motion to accept the
allowable and lawful expenses for the month of January and to accept the
gambling report subject to audit.
"Gaming News" for
January talked about others who have had trouble. senior committee - none
youth committee -
tara nelson & diana saenger
The kids had a blast at the
Christmas party. They made ornaments and Christmas cards for their parents.
About 23-24 kids attended. The kids also colored and were able to take home a
bag of goodies. They all enjoyed Mrs. Claus.
There's been a shortage of
people willing to help out with events, but Diana thinks that the kids should
be welcome to use the clubhouse. She suggested assigning parents to certain
events. The rest of the discussion was not audible.
There was discussion about
improving the park.
dock committee report - none
rental report - kathy paavola
There was a rental on Christmas
day after the cancellation, and there are at least two rentals planned for
February as well as a few for this summer. If anyone has questions about rental
fees or policies, please contact Kathy, or come to the rental committee
meetings.
The rental rates will be
published in the newsletter and the rental agreement was updated. Kathy read the
revised version. The phrase "cancellation up to two weeks prior to rental
date" was deleted. Also, the agreement was changed to read, "any community activity okayed by at least two board members
is no charge." This includes all senior citizens group activities such as
golden agers, coon lake senior parties, etc."
Jeff made a motion to approve
the revised agreement. Marge seconded the motion. Motion passed.
new business
The date for the winter dance is
Saturday, January 19th. Posters were put up and food was ordered.
The dance will be from
Kevin May was our accountant for
6-7 years. Kathy received a bill from him around Christmas time for $2,250 for
services rendered. Kathy couldn't find any paperwork except a few notes in the
minutes and one report, so she called the lawyer and got copies. The $2,250
should have been paid a long time ago, and we will have to pay it now. She
wants to pay him $500 right now and then set up a monthly plan, which he is
willing to work with us on. Diana made a motion for us to write a letter saying
we'll pay $500 right away and make monthly payments of $100 with no interest paid
and have him sign it. Jeff Hintz agreed. Bonnie Harvey seconded the motion.
Motion passed.
Kathy had the locks changed and
has 8 new keys. All keys will have to be signed out when needed. The cost was
$72 for changing the locks and making the keys.
Kathy has a new cleaning person
(Ginnie), who came to look around today. She's asking
for $90 per month to clean the clubhouse after pancake breakfasts and other
events. She will also clean the bathrooms at least twice a month. Jeff Hintz
made a motion to try it out for three months. The motion was seconded and
passed.
Kathy is looking for new
fundraiser ideas. Please make suggestions if you have any!
adjournment
Jeff Hintz made a motion to
adjourn the meeting. Motion was seconded and passed.
Dawn F.