Coon Lake Community & Senior Center

Membership Meeting Minutes July 8,2002

Madam President Kathy Paavola called the meeting to order. Roll call was taken. Dawn Frandrup, Virginia Swanson, Jeff Hintz, Dick Lang, and Mike Murphy were absent.

announcements

Jeanie Gesino passed away on June 18^th, 2002. Services were held at St. Peters in Forest Lake and lunch was served at the clubhouse. Kathy thanked everyone who brought salads and helped with organizing. A lot of people came; it was a full house.

Scott Harvey suffered a heart attack, but is home after having surgery. We sent him flowers, and he seems to be doing okay.

secretary's report

The minutes were read. Net profit for the month of May was $4,206.94, NOT $4,206.94.88, which appeared in the minutes (oops!). The pig roast will take place on August 24^th. A discussion regarding the dock conflict ensued, but was not audible on the tape. "Street cleaning debris" was dumped in the corner by the lake, not garbage. Diana Saenger made a motion to accept the corrected minutes. Tara Nelson seconded the motion. Motion passed.

treasurer's report - marlene collen

Copies of the report were available. As of 6/30/02: checking = $2,259.41, mission savings = $26,201.18, mission checking = $1,615.85. $2,204.11 has been paid toward the $28,000 bank loan. The current balance of the loan is $25,795.89. $1,650.00 was transferred from mission savings to mission checking. Verna Findorff made a motion to accept the Treasurer's report subject to audit. Penny Berens seconded the motion. Motion passed.

gambling report - marge barrett

The report for May was not correct because we were tax-exempt on the money we made for Jeanie's benefit, and they didn't know how to handle it in the computer. The report has been corrected and copies will be available at the next meeting. Copies of the report for the month of June will also be available next month. Marge would like to switch to a smaller bank because information would be available on a more timely basis.

Allowable expenses for July and August:

Rent: $1,000

Payroll/compensation: $2,500 - $3,500

New Market (meat raffles): $1,000

Cleaning at the bar: $100

Ben's Wholesale (pull tabs): $1,740.15

Allied Charity (yearly membership renewal): $200

Marge' s phone and fax: $23.17

1

Verna Findorff made a motion to accept the allowable expenses for July and August. Tara Nelson seconded the motion and the motion passed.

The checkbook balance at the end of the month was $30,212.05. Marge asked for a motion to approve the transfer $15,000 into the mission savings account. George made the motion, Penny seconded it, and the motion passed.

There will now be two assistant gambling managers (Judy will do the inventory and Danny will do the auditing). They will both receive $250/month.

The gambling convention this year is in St. Paul. Classes run from 8:00 a.m. to 5:30 p.m. for three days. Rather than driving back and forth, they would like to stay in St. Paul. Marge asked that up to $1,500 be appropriated for the convention (it would come out of lawful purpose expenses). Anyone that wants to go is welcome. Tara made the motion to approve up to $1,500 for the convention. George seconded the motion and it passed.

senior committee

No report. The seniors need to get more involved. youth committee

Crystal is working on the Valleyfair trip. Group rates are cheaper this year. The trip will take place on a Sunday in August. Around 90 people went last year.

Cost for 90 people:

Tickets: $1665 ($18.50 per person)

Food: $ 832

Bus: $ 900

Total: $3397

This year, in order to go for free, the kids will be required to earn it. Crystal would like suggestions as to work that the kids can do. Parents are encouraged to attend and will get the group rate for tickets and a bus ride. Parents will also receive a free meal if their kids contribute to the community. Work must be done by the weekend of August 10^th.

dock committee report

There was more discussion on the dock issue. Surveys will be taken and Kathy and Bert will obtain more information from the city to help resolve the problem. Marlene made a motion to continue the meeting. Motion was seconded.

rental report - kathy paavola

June was a busy month. Several rentals are scheduled for July, along with the CLIA picnic, and pancake breakfasts. Help is always wanted for the breakfasts.

old/new business

Clubhouse Upkeep: The air conditioners are being worked on. A motor froze up in one of the units and a replacement has been ordered. The air conditioners will also be leveled out.

Crystal made a motion to supply up to $300 (as needed) for funeral assistance. Dick Lang seconded the motion. Motion passed.

The pig roast will be held on August 24^th, starting at 4:00 p.m. The band will be available from 4:00 p.m. to 8:00 p.m. Diana will look into activities for the kids and the possibility of having a D.J. from 8:00 p.m. - 11:00 p.m. The cost of the pig roast will be $5.00 per adult and $3.00 per child (under 12). Marlene will check to see if there are any tickets left over from last year. Beer and pop will be available. There will also be a horseshoe tournament ($10.00 per person) with trophies for 1^st, 2^nd, and 3^rd place. If money is left over, it will be donated to the community. Flyers need to be made up and will be included in the newsletter.

The store has new owners (David and Ripley Hartley). Dennis and Mary Ann are going to start relaxing a little bit more. They owned the store for 20 years and they've helped the community a great deal. Kathy would like to do something for them. Tara suggested having a potluck and a party. A date will be set for sometime in September.

Over the weekend, some of the teenagers built a bike ramp on the community dock and were jumping their bikes off the dock into the water. Kathy and George confronted three sets of parents and talked to some of the kids, who got mouthy. This activity is dangerous, someone could get hurt, it's an insurance liability, and it should NOT be happening. Kathy will post something in the newsletter.

Elections - The election last year was a mess. A meeting has to be held for nominations. The bylaws say that "the annual meeting of the members shall generally be held on the third Monday of August in each year at 7:00 p.m. At the meeting, all members of the corporation may participate in the meeting and are eligible to vote. Members shall vote for the Board of Directors. Written notice of an annual meeting shall be mailed at least 10 days prior to the meeting to each member entitled to vote at the last known address of such member as it appears in the books of the corporation." The bylaws need to be clarified. Kathy will contact Jeff regarding the proxy issue. The Board needs to meet, and the election process will proceed from there.

Don expressed interest in getting a batting cage where the volleyball court is. He signed the petition a few months ago, but he heard from Bonnie that insurance wouldn't cover it because of the pitching machine in the cage. He asked if it would be possible to still get a batting cage without a pitching machine in it. He thinks that a batting cage (even without the machine) would get a lot more use than the volleyball court. Bonnie is supposed to be checking with the city regarding the issue. A decision will be made when more information is available.

Lynn asked for a membership card. Kathy will get her one.

A motion was made to adjourn the meeting. The motion was seconded and passed.

Submitted by: ^

Dawn F.

Membership Meeting Attendance July 8,2002

Members____________________________________Non-Members

1. Kathy Paavola

2. Bert Hokkanen

3. Crystal Longtin

4. Verna Findorff

5. Mike Harris

6. Laura Sloniker

7. Marlene Collen

8. Dick Bullock

9. Diana Saenger

10. Penny Berens

11. George Paavola

12. RobZabaske

13. Tara Nelson

14. Lynn Stein

15. James Grabau

16. Mary Ann Schumacher

17. Denise Stream